To create and submit your travel authorization or expense report, first access the T&E System, and then refer to these instructions:
- Use the Detailed Description/Comments field to provide justification for high cost expenses, document personal days taken in conjunction with business travel and describe unusual expenses.
- For meal per diems, if the city to which you are traveling is not listed, please select the nearest city and make note of the substitution in the Detailed Description field.
- If you only have mileage and meals to report (no expenses that require a receipt), you should still print and submit the bar code cover sheet. For both auditing and reconciliation purposes, the bar code cover sheet is necessary in order to reconcile a ledger. Expense Reports that do not have an electronic bar code cover sheet may be returned to the employee or preparer for re-submission with the cover page.
- The resolution on the scanner or fax machine used to submit receipts and supporting documentation should be set to 300 dpi. If the quality of the images received is illegible, the employee or preparer will be notified that the documentation must be re-submitted.
Submission Requirements
As a reminder, all employee reimbursement requests must be processed through the Travel & Expense system with the exception of the reimbursement types specifically listed on the Employee Payment Request Form.
